A- Brief overview of the formation of the Registration and Documents Division:
Message:
The mission of the Registration and Documents Division is embodied in achieving the general objectives of the college and the requirements for developing the educational process in line with the implementation of decisions issued by higher authorities, in addition to the division's keenness to guide and supervise everything related to student issues.
Vision:
The division works to be a link between the student and the deanship with the aim of helping students continue their education and find solutions to their problems in all fields. The division works to provide many services and facilities related to registering the student and embracing him from the moment he comes to the college until he leaves it as a graduate.
Objectives:
-1 Helping students and processing their academic cases in accordance with the ministerial controls and instructions.
-2 Simplifying student affairs procedures and adopting modern technical means in the procedures for their acceptance and registration in the college to achieve excellence in work and ensure quality performance.
-3 Following up on graduates' affairs and facilitating the requirements for their success in practical life and preparing a database for graduates and maintaining communication with them.
B - Tasks of the Registration and Documents Department Staff:
A. Administrative tasks: - Including
Follow up on mail (ministerial letters, university president's mail, dean's mail, assistant dean's mail for academic and student affairs (
Archives and electronic archives for students.
Outgoing and incoming.
Follow up on books related to the validity of issuance.
Issuing summer training orders for second-stage students.
Issuing orders to select a stage representative.
Follow up on student affairs (student complaints).
Notifying student representatives of absences issued by the relevant branches (5%, 7%, 10%)
Issuing orders to fail by absence and orders to cancel failure in the event that the college council approves raising the absence rate to 15%
Issuing orders to reduce fees for students accepted on the private morning and international government education channel.
Follow up on university orders and issue special administrative orders With the sequences of graduates for the first and second semesters.
Follow up on the letters of support for graduates accepted to study in (the Arab Council or the Iraqi Council for Medical Specialties).
Follow up on the letters of support for graduates sent to the university to provide them with a letter of support in English addressed to international organizations.
Follow up on the validity of the issuance of the certificate equivalency for those accepted from outside Iraq.
Follow up on the validity of the issuance of the certificate for students accepted from outside Iraq.
Preparing the schedules for the first and second semesters.
Preparing the clinical training schedules for the sixth stage.
Preparing the schedules for students completing the sixth stage.
Preparing statistics for students who failed and were loaded for all stages.
Preparing statistics for students (postponed, their nomination rate, their acceptance was cancelled, improving the rate).
Preparing statistics for students transferred and hosted to and from the college.
Preparing statistics for students whose registrations have been cancelled and whose registrations have been cancelled.
Preparing statistics for students who failed due to (absence, cheating).
Preparing statistics for the university number and e-mail (Gmail) for each student.
Preparing statistics for the children of professors and left-handed students.
Preparing statistics (by measuring vests) for first-year students for the White Robe ceremony.
Preparing statistics for the capacity of classrooms.
Preparing the academic history of students and the time frame for study.
Preparing an electronic program to calculate the percentage of student absences (5%, 7%, 10%)
Entering all information related to the university statistics for undergraduate and graduate students.
Announcement (schedules, names of students, failed and uploaded students, student results and objections for all stages) on the students' website.
Distributing lockers to students and receiving lockers from graduating students.
Issuing administrative orders for students absent from the final exams for the first and second semesters.
Auditing documents of central admission students.
Following up on the website of the General Retirement Authority.
Clearance of students' liability.
Coding students. Code number
Saving students' email.
B. Admission and Registration:-
.1 Accepting students for all channels (central, gifted, accelerated, victims of war operations, military errors and terrorist operations, victims of the defunct regime, families of martyrs of the Popular Mobilization Forces).
.2 Accepting students of private morning government education.
.3 Accepting students of private morning international government education.
.4 Accepting students to modify the nomination.
.5 Following up on university orders and issuing administrative orders for accepted students.
C. Documents:-
Issuing wall certificates.
.2 Issuing documents in Arabic and English.
.3 Issuing study materials without a transcript of grades.
D. Accepting transfer and hosting students:
.1 Accepting transfer and hosting students (accepted with the approval of the special committee for transfer and hosting) in paper and electronic form.
.2 Following up on all orders related to transfer and hosting students (student file and grades).
3. Preparing all the priorities of the clearing students and sending them to the official responsible for the scientific clearing, then the students sign the pledge and send a copy of it to the examination committee.
4. Preparing statistics on the names of the scientific clearing students for each academic year.
5. Preparing pledges for the transferred students (pledge to agree to go down to a lower level in the event of requesting more than two basic study subjects after conducting the scientific clearing, a pledge not to request housing in the internal departments, a pledge to promote the registration in the event of failure in the four exam attempts in the subjects requested after conducting the scientific clearing).
6. Following up on university orders related to transfer and hosting and issuing administrative orders related to them.
H. Follow up on graduates: -
1. Follow up on the appointment of students in the Ministry of Higher Education and Scientific Research.
2. Follow up on honoring the top students.
3. Follow up on all orders related to the top students.
4. Follow up on the validity of the issuance of documents related to graduates.
.5 Follow up on graduates accepted outside Iraq.
.6 Provide graduates with support for materials and curricula for those accepted outside Iraq.
.7 Follow up on graduates accepted outside Iraq on the ECFMG website.
.8 Conduct a survey for students about curricula and professors' teaching.
F. Issuing student receipts:
1. Issuing receipts for letters of support.
2. Issuing receipts for graduation confirmations.
3. Issuing receipts for objections
Registration Department Staff Duties 2023-2024
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